In Alberta, a purchaser, owner or mortgagee, or a person they authorise in writing, can request a prescribed list of condominium documents. The list includes the financial statements, budget, reserve fund report and plan, minutes, bylaws and insurance. The corporation must provide them within 10 days of the written request (Act, s. 44), and its fees are capped by regulation.
Who can ask, and the deadline
Section 44(1) of the Act lets an owner, purchaser or mortgagee make a written request. So can the solicitor of any of them, or a person they authorise in writing, which in practice is often the buyer’s REALTOR®. The corporation must provide the prescribed information or documents requested within 10 days of receiving the request. It may provide them electronically unless the requester specifically asks for paper (s. 44(2)).
Ten days is the corporation’s deadline, not yours. If your offer gives you five days to satisfy a condominium document condition, the corporation is not obliged to meet it. Order the documents the day the offer is accepted, or negotiate a condition period that fits.
The prescribed list
Section 20.52(1) of the Regulation sets out what can be requested under s. 44. For documents created before January 1, 2020, the corporation must provide them only if it has them or has access to them (s. 20.52(2)(b)).
| Document | What it is | Reg. |
|---|---|---|
| Information statement | Lawsuits served, unsatisfied judgments, demands over $5,000, reserve fund balance, how contributions are set, known structural deficiencies, loan details, other plans of survey, unit factors | 20.52(1)(a) |
| Annual financial statements | The corporation’s statements for each year you ask about | 20.52(1)(f) |
| Budget | The current budget of the corporation | 20.52(1)(e) |
| Reserve fund report, plan and annual reports | The provider’s report, the board’s plan and the yearly reserve reports | 20.52(1)(q) |
| Minutes | Approved minutes of general and board meetings; draft general-meeting minutes for meetings at least 30 days old | 20.52(1)(h) |
| Bylaws and rules | Bylaws, and a consolidation of all rules made under s. 32.1 | 20.52(1)(g), (k) |
| Resolutions | Text of written ordinary and special resolutions and their results | 20.52(1)(l) |
| Professional reports | Engineering and other professional reports prepared for the corporation, excluding privileged ones | 20.52(1)(m) |
| Insurance | Insurance certificates and policies, and the standard unit description | 20.52(1)(n)–(p) |
| Management agreement | Particulars or a copy of current and prior management agreements | 20.52(1)(b) |
| Leases of common property | Leases and exclusive-use agreements, including parking stalls and storage | 20.52(1)(j) |
| Post-tensioned cables | Particulars of any post-tensioned cables in the property | 20.52(1)(d) |
| Recreational agreement | Particulars or a copy of any current recreational agreement | 20.52(1)(c) |
What it can cost
The corporation, or a person providing documents on its behalf, may charge no more than the following (Regulation, s. 20.53):
| Item | Maximum fee | Extra if provided within 3 days |
|---|---|---|
| Estoppel certificate (Act s. 43.2) | $200 | up to $100 |
| Information statement (Reg. s. 20.52(1)(a)) | $100 | up to $50 |
| Any other document, electronic or 40 pages or less | $10 | up to $20 |
| Any other document, hard copy over 40 pages | $0.25 per page | up to $20 |
It may not charge for documents the person did not request, or for documents it is already required to provide without a request, such as the financial statements sent before an AGM (s. 20.54). A third party at arm’s length from both the corporation and the manager, such as a document portal, may charge a “reasonable fee”. Only under conditions: the fee method is set out in a contract, applies to every requester, and another way to get the documents exists (s. 20.53(3)–(5)).
The estoppel certificate
An estoppel certificate states, for the unit, the contribution payable, how often it is payable, any arrears, and any interest owing on unpaid contributions (Act, s. 43.2(1)). It must be provided within 10 days of a written request. It is conclusive proof of those amounts in favour of the requester as of its date (s. 43.2(2)). It does not tell you about the building’s finances. That is what the rest of the list is for.
Printable checklist
Print this page or save it as a PDF. It is laid out to tick off as documents arrive.
- Information statementLawsuits served, unsatisfied judgments, demands over $5,000, reserve fund balance, how contributions are set, known structural deficiencies, loan details, other plans of survey, unit factorsReg. 20.52(1)(a)
- Annual financial statementsThe corporation’s statements for each year you ask aboutReg. 20.52(1)(f)
- BudgetThe current budget of the corporationReg. 20.52(1)(e)
- Reserve fund report, plan and annual reportsThe provider’s report, the board’s plan and the yearly reserve reportsReg. 20.52(1)(q)
- MinutesApproved minutes of general and board meetings; draft general-meeting minutes for meetings at least 30 days oldReg. 20.52(1)(h)
- Bylaws and rulesBylaws, and a consolidation of all rules made under s. 32.1Reg. 20.52(1)(g), (k)
- ResolutionsText of written ordinary and special resolutions and their resultsReg. 20.52(1)(l)
- Professional reportsEngineering and other professional reports prepared for the corporation, excluding privileged onesReg. 20.52(1)(m)
- InsuranceInsurance certificates and policies, and the standard unit descriptionReg. 20.52(1)(n)–(p)
- Management agreementParticulars or a copy of current and prior management agreementsReg. 20.52(1)(b)
- Leases of common propertyLeases and exclusive-use agreements, including parking stalls and storageReg. 20.52(1)(j)
- Post-tensioned cablesParticulars of any post-tensioned cables in the propertyReg. 20.52(1)(d)
- Recreational agreementParticulars or a copy of any current recreational agreementReg. 20.52(1)(c)
- Estoppel certificateContribution, frequency, arrears and interest for the unitAct s. 43.2
Questions people ask
How long does a condo corporation have to provide documents in Alberta?
10 days after it receives a written request from an owner, purchaser or mortgagee, their lawyer, or a person they authorise in writing (Condominium Property Act, s. 44(1)). It may provide them electronically unless paper is specifically requested (s. 44(2)).
How much can a condo corporation charge for documents in Alberta?
Up to $200 for an estoppel certificate, $100 for the information statement, and $10 for any other document provided electronically or of 40 pages or less, or 25 cents a page for a longer hard copy. If the corporation provides them within 3 days, it may add up to $100, $50 and $20 respectively, subject to its bylaws (Regulation, s. 20.53).
What is an estoppel certificate?
A certificate the corporation must provide within 10 days of a written request, stating the contribution payable for the unit, how often it is payable, any arrears and any interest owing. It is conclusive proof of those amounts in favour of the person who requested it, as of its date (Act, s. 43.2).
Can I share the documents with my REALTOR® or lawyer?
Yes. The Regulation states that an owner is not precluded from copying the information or documents and giving copies to others (s. 20.52(3)). A purchaser can also authorise a REALTOR® or lawyer in writing to make the request on their behalf.
Sources
- Alberta King’s Printer, Condominium Property Act, RSA 2000, c C-22 — office consolidation current as of 14 May 2026; ss. 30(4), 38, 43.2, 44. Read 25 October 2026.
- Alberta King’s Printer, Condominium Property Regulation, Alta Reg 168/2000 — consolidated to Alta Reg 23/2026, current as of 15 February 2026; ss. 20.51–20.54, 21.1–30, Schedule 3. Read 25 October 2026.